Next Bayhill Beat Issue 13.4
Coming Nov 17, 2023
This issue will be posted to the Fairway Portal in the Documents Folder and copies made available at the box on the pool fence. A copy will also be emailed. If you have yet to receive a copy via email please send your email address to bayhilloa@gmail.com
VECA and BAYHILL 2024 ASSESSMENTS
Homeowners will receive two assessment statements. One from VECA is sent in December, due by 1/1/24 and not late until 2/1/23. The second from BRDA is sent towards the end of December and due by 3/31/24.
Note: both statements are sent by Fairway Management so please take care to open and pay both.
If you have any questions please email paula@fairwaymgmt.com
Pool Parking Lot Security
Due to concerns of frequent loitering and vandalism over the past year, the board voted and approved to chain off the pool parking lot on weekends. The is to deter overnight loitering, trespassing and for community and residents safety reasons.
NOTE: Residents may still request a temporary parking pass by going to the "Forms" tab, downloading, completing the request and sending to bayhillhoa@gmail.com. Please do 24-48 hours ahead of time to allow the board to process.
Basketball and Playground Update
The basketball court has been repainted and new hoops installed.
Playground structure has been order and installation is estimated for December.
Thank you for your patience!
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New Fairway Portal
Please set up your homeowner account!
SETTING UP AN ACCOUNT ON THE HOMEOWNER PORTAL:
1. Please go to the Fairway Mgmt website, www.fairwaymgmt.com to set up your login.
2. Click the homeowner portal/pay assessments. You will see the instructions on this page.
3. Click sign in on top right, then create an account.
*You will find your Association number and Account Number on your annual statement.
4. You will need to spell out any street address – like Drive, Lane, Place, Boulevard (just not Dr, Ln, Pl, Blvd).
5. Once confirmed, you will get an approval in your email (check your junk folder) which will prompt you to set up a password.
6. Click on “Register an Additional Property” and follow the same instructions above, if you have multiple properties.
If you have any questions or have any difficulties, please contact Fairway Mgmt at paula@fairwaymgmt.com or 321-777-7575
NOTE: Homeowners in Bayhill receive two Assessments: 1) Bayhill and 2) VECA.
Reminders
All information can be found in the "BRDA Rules & Regulations" tab onto Home Page.
1. Trees: As we go into the dormant season it is time to trim your trees to include those next to the sidewalk and road to ensure people can walk under them and drive by without being hit by branches or palm fronds. Palm trimming should be conducted at least twice a year in May and November to coincide with the trimming in the common areas. Live Oak trimming should be conducted in March or November or as needed. Regardless of the time of year, trim or fix any palm or tree as necessary when it presents a safety concern.
2. Mailboxes: Time to repaint your mailboxes black or replace the address numbers which should be gold on black, white on black or black on white and affixed to the front of your mailbox. An ARC request is required for anything else.
3. Fence & Vegetation enclosures: Be sure 90% of your trash cans and equipment cannot been seen from the street or sidewalk. They should be hidden by fencing or vegetation enclosures.
4. Need an ARC Request? Any modification to your property requires an ARC Request. The form can be found in the "Forms" tab.
**Not sure when an ARC Request is needed? Go to the BRDA Standards, Rules and Regulations in the Rules and Regulations Tab and review Section 2.
Agendas, Minutes and Bayhill Beats can be found on the new Fairway Portal in the documents folder. See above information on how to set up your homeowner account.
Garage Sales
Everyone in Bayhill is welcome to have a garage sale on this date/time.
Please note, Per the BRDA Rules all residents are welcome to have their own garage sale twice a year. You must use the VECCD approved signs that can be picked up at the Fairway Management off at 1331 Bedford Dr, Suite 3, Melbourne (no homemade signs). A deposit is required, but you will be reimbursed when the signs are returned.
Parking on Bayhill Streets
In response to complaints about parking, restrictions in the community are as follows:
In accordance with Article V, Section 9 of the Bayhill Declaration of Covenants, parking on yards (lawns) or over the sidewalk is prohibited. Parking over the sidewalk is also prohibited by Florida Statute 316.1945 which also prohibits parking in front of public or private driveways. All roads within Bayhill belong to Brevard County and are not private HOA roads as we are not a gated community. Additionally, Brevard County has restricted overnight parking between the hours of midnight and 7:00 am which is posted at each entrance to Bayhill. In all of these situations vehicles can be ticketed or result in a violation letter. There have been instances where residents have called the Sheriff’s office seeking enforcement of the parking restrictions. This usually happens when people park recklessly or without regard for their neighbors or without consideration for the need to ensure the free flow of traffic through the community. Unfortunately, parking is limited in Bayhill given the size of our streets. Please be considerate in the way you park.
Why? A big part of part of when or where you park is to ensure emergency vehicles can get through without being blocked. Many of our homeowners are elderly and the time may come when they need emergency services. Please keep that in mind when you park in the community and be sure to brief your guests so they park responsibly also. Remember, you park on the streets between midnight and 7:00 am at your own risk.
Although the pool parking lot is restricted for use by homeowners and guests using the pool and the recreational area during daylight hours, we do allow overnight parking at the pool for special circumstances by permit only. If you feel you have a circumstance warranting the need for overnight parking at the pool, you should request a permit by emailing us at BayhillHOA@gmail.com with a 24 to 48 hour advanced notice to allow sufficient time for us to process your request.
Bottom line: when it comes to parking on the streets in Bayhill, if you are improperly parked and
your vehicle delays an emergency vehicle resulting in a death, a delay of emergency care or results
in damage to property, you might find yourself on the wrong end of a law suit.
Fishing in the Bayhill and VECDD Ponds
It is important for all the ponds in Bayhill to maintain a balance between the fish and the plants in an effort to provide an ecosystem necessary to ensure clear water and to prevent fish kills, algae blooms and odors. We ask everybody fishing the Bayhill and VECDD ponds to use a “catch and release” policy. It is also a good policy as the fish from these ponds are likely to be contaminated due to herbicide, insecticide and fertilizer runoff from the surrounding properties. “NO TRESPASSING” signs are to warn people outside of Bayhill not to fish in the private areas. Note: it is allowable for people to fish in the common areas, such as along the lake that borders Murrell Road.
Bayhill RDA, President
Please set up your homeowner account!
SETTING UP AN ACCOUNT ON THE HOMEOWNER PORTAL:
1. Please go to the Fairway Mgmt website, www.fairwaymgmt.com to set up your login.
2. Click the homeowner portal/pay assessments. You will see the instructions on this page.
3. Click sign in on top right, then create an account.
*You will find your Association number and Account Number on your annual statement.
4. You will need to spell out any street address – like Drive, Lane, Place, Boulevard (just not Dr, Ln, Pl, Blvd).
5. Once confirmed, you will get an approval in your email (check your junk folder) which will prompt you to set up a password.
6. Click on “Register an Additional Property” and follow the same instructions above, if you have multiple properties.
If you have any questions or have any difficulties, please contact Fairway Mgmt at paula@fairwaymgmt.com or 321-777-7575
NOTE: Homeowners in Bayhill receive two Assessments: 1) Bayhill and 2) VECA.
Reminders
All information can be found in the "BRDA Rules & Regulations" tab onto Home Page.
1. Trees: As we go into the dormant season it is time to trim your trees to include those next to the sidewalk and road to ensure people can walk under them and drive by without being hit by branches or palm fronds. Palm trimming should be conducted at least twice a year in May and November to coincide with the trimming in the common areas. Live Oak trimming should be conducted in March or November or as needed. Regardless of the time of year, trim or fix any palm or tree as necessary when it presents a safety concern.
2. Mailboxes: Time to repaint your mailboxes black or replace the address numbers which should be gold on black, white on black or black on white and affixed to the front of your mailbox. An ARC request is required for anything else.
3. Fence & Vegetation enclosures: Be sure 90% of your trash cans and equipment cannot been seen from the street or sidewalk. They should be hidden by fencing or vegetation enclosures.
4. Need an ARC Request? Any modification to your property requires an ARC Request. The form can be found in the "Forms" tab.
**Not sure when an ARC Request is needed? Go to the BRDA Standards, Rules and Regulations in the Rules and Regulations Tab and review Section 2.
Agendas, Minutes and Bayhill Beats can be found on the new Fairway Portal in the documents folder. See above information on how to set up your homeowner account.
Garage Sales
Everyone in Bayhill is welcome to have a garage sale on this date/time.
Please note, Per the BRDA Rules all residents are welcome to have their own garage sale twice a year. You must use the VECCD approved signs that can be picked up at the Fairway Management off at 1331 Bedford Dr, Suite 3, Melbourne (no homemade signs). A deposit is required, but you will be reimbursed when the signs are returned.
Parking on Bayhill Streets
In response to complaints about parking, restrictions in the community are as follows:
In accordance with Article V, Section 9 of the Bayhill Declaration of Covenants, parking on yards (lawns) or over the sidewalk is prohibited. Parking over the sidewalk is also prohibited by Florida Statute 316.1945 which also prohibits parking in front of public or private driveways. All roads within Bayhill belong to Brevard County and are not private HOA roads as we are not a gated community. Additionally, Brevard County has restricted overnight parking between the hours of midnight and 7:00 am which is posted at each entrance to Bayhill. In all of these situations vehicles can be ticketed or result in a violation letter. There have been instances where residents have called the Sheriff’s office seeking enforcement of the parking restrictions. This usually happens when people park recklessly or without regard for their neighbors or without consideration for the need to ensure the free flow of traffic through the community. Unfortunately, parking is limited in Bayhill given the size of our streets. Please be considerate in the way you park.
Why? A big part of part of when or where you park is to ensure emergency vehicles can get through without being blocked. Many of our homeowners are elderly and the time may come when they need emergency services. Please keep that in mind when you park in the community and be sure to brief your guests so they park responsibly also. Remember, you park on the streets between midnight and 7:00 am at your own risk.
Although the pool parking lot is restricted for use by homeowners and guests using the pool and the recreational area during daylight hours, we do allow overnight parking at the pool for special circumstances by permit only. If you feel you have a circumstance warranting the need for overnight parking at the pool, you should request a permit by emailing us at BayhillHOA@gmail.com with a 24 to 48 hour advanced notice to allow sufficient time for us to process your request.
Bottom line: when it comes to parking on the streets in Bayhill, if you are improperly parked and
your vehicle delays an emergency vehicle resulting in a death, a delay of emergency care or results
in damage to property, you might find yourself on the wrong end of a law suit.
Fishing in the Bayhill and VECDD Ponds
It is important for all the ponds in Bayhill to maintain a balance between the fish and the plants in an effort to provide an ecosystem necessary to ensure clear water and to prevent fish kills, algae blooms and odors. We ask everybody fishing the Bayhill and VECDD ponds to use a “catch and release” policy. It is also a good policy as the fish from these ponds are likely to be contaminated due to herbicide, insecticide and fertilizer runoff from the surrounding properties. “NO TRESPASSING” signs are to warn people outside of Bayhill not to fish in the private areas. Note: it is allowable for people to fish in the common areas, such as along the lake that borders Murrell Road.
Bayhill RDA, President
Disclaimer: Please note that residents and homeowners of Bayhill have created a Facebook page for the community. The Facebook page is not monitored by the Board of Directors. If you are seeking an official response from the Board, please contact the Board directly at bayhillhoa@gmail.com or paula@fairwaymgmt.com. The Board cannot guarantee questions raised on the Facebook page will be appropriately answered.